Understanding asset tag technologies

Indoor asset tracking is coming to mainstream now. Whether in hospital, or in warehouse, people are realizing that there are certain benefits that they cannot ignore any more in their business context.

But before you adopt it, would you not like to understand what it takes to implement? Of course there is this software called Real Time Location System (RTLS) but what about the tags? This is an attempt to make it simpler for you to decide.

Many Tag technologies

Every asset tracking system requires tags to be fixed on your assets. Now there are different tag technologies, like RFID, LoRA, BLE, UWB etc.

RFID can be both passive and active. Passive RFID tags do not have battery and therefore do not transmit by itself. RFID readers in vicinity sends search packets and the passive tags respond to them (they are passive after all!). Active Tags regularly send data which nearby Reader/Gateway captures. Sometimes people use Active RFID interchangeably with BLE or Bluetooth Low Energy.

So which tag should you choose?

The plain answer is it depends. For example, not all RTLS vendors support all tag types. In most cases vendors sell tags and other hardware as part of the full package solution. Other important factors depend on what you actually need.
Passive RFID tags cost the least among all of them but RFID readers some times miss reading passive RFID tags. In fact reading consistency is about 90%-95% for RFID readers with UHF antenna (UHF is the fastest among all the RFID system).

On the other hand UHF RFID readers are very expensive. Compared to that BLE devices cost magnitude cheaper. BLE is more accurate as well. UWB is the newest of the technologies and the technology is capable of precisely location an asset within a few centimeters. Hospitals traditionally went with RFID tags, many with vendor-proprietary active RFID solution. Proprietary solution makes you locked-in with vendor.

Incidentally INDTRAC RTLS works with almost all different hardware and tags and lets you change your tag system in future. For example, let’s say you decided to adopt BLE now. Later if you decide to upgrade to UWB, you can do that with INDTRAC.

Now coming back to relative benefits and costs. Typically UWB is the costliest solution at this point but offers most precise location articulation.

Here is a simple comparison chart for all the tags for quick reckoning.

Feature RFID BLE LoRa UWB
Technology Radio Frequency Identification Bluetooth Low Energy Long Range Ultra Wide Band
Range Short (~ 20 feet) Short (~ 40 feet) Very Long (~ 1 mile) Long (~ 100 meters)
Accuracy Low (~ 10 feet) Medium (~ 2 feet) Low (~ 100 feet) High (~ 1 inch)
Power Consumption Low Low Low Medium
Tag Cost $0.10 – $1.00 $0.50 – $5.00 $1.00 – $10.00 $5.00 – $50.00

Summary

In summary, if you follow traditional solutions, you would use RFID. If accuracy is paramount for you, you would have to choose UWB. But in most cases, BLE serves both ends. It also offers relatively long battery life for tags. Gateways also do not cost as much as UHF RFID. They are also easier to install or replace. INDTRAC supports both Indian brands as well as international brands like Zebra , Impinj or INGICS .

Why hospitals need relook at equipment service model

A hospital’s visible operation is about its patients and its doctors and other care-giving staff. But behind a smooth healthcare service, equally crucial is break-free running of plethora of medical equipment. Breakdown of a single equipment can severely impact hospital’s schedule and therefore operational cost.

To appreciate this better, imagine a patient, scheduled for a non-trivial medical intervention, arrives the hospital. Typically the staff needs 30 minutes to make the patient ready. The doctor arrives 20 minutes before the scheduled slot and asks his team to check the readiness of the instruments. The team while checking found a critical instrument faulty. Administrative team now have to replace the equipment but back-office finds that standby equipment has missed service window and is out of service contract now.

How can the hospital owner avoid such costly oversight?

Solution 1:

An asset and service inventory that is always updated, can help the hospital manager avoid such surprises.

1. Back office can maintain a service schedule and contract documents for all assets online.

2. Hospital management can review it in its operational meeting every week and ensure that no equipment misses the service schedule and no impending service contract renewal go unchecked.

But this can add a lot of book keeping overhead on the team and management. How can we make it painless for the team?

Solution 2:

Use a tool like INDTRAC service reminder.

INDTRAC App lets you add you reminder for every aspect related to service or contract renewal. All one needs is add the details of service date, periodicity (monthly, yearly, half-yearly etc..) of every asset service date and every contract. The App will start sending daily reminders to the administrative team days in advance for every service and contract date so that you do not miss any of them.

Interesting thing is this reminder service can be used independent of indoor tracking service.

That means you do not need BLE (Blutooth Low Energy) or RFID to use this service. All that is needed, is to download the INDTRAC QR App and start using it to manage all assets and service reminders.

Additional Benefits

Medcity News has compiled few important data that can help a hospital owner to decide why this is important.

According to them,

  • The average medical service contract took 3-4 months to activate, with greater than 75% of contracts (relatively) low dollar.
  • 63% of the contracts had different prices for the exact same model.
  • Variability ranged from 40% to 60% in contract costs on the same asset and identical entitlements.

References : Why healthcare needs a new model for equipment service

With the App-driven approach, all the service and contract data would be digitally available and analyzable at any time from one’s phone. That would enable centralised review of all service contracts. Centralised planning and negotiations in advance for service contracts can drastically reduce the variability and cost surprises for the hospital management.

Source tracking with QR Code


What is Source Tracking?

Customers today demand traceability of the goods they buy.  Commonly termed  Source Tracking, the idea is that the buyer should be able to find the source data of the goods they buy in the shop.

How is it done?

There are many ways to do that. One way is using block-chain system to add every transactional data into a immutable data repository — effective but a little elaborate if not too expensive.

QR codes offer a versatile and powerful solution that enhances traceability, improves efficiency, and saves costs. QR Codes offer both uniqueness, authenticity at almost negligible cost.  Simply using a smartphone App, generate QR Code and fix it to the product. This is called source tagging or tagging at the source.

As the goods move through the supply chain, workers scan the QR code fixed on each item and in that process creates logistical trail for the item — all records are retained and thus provides the traceability for the buyer.

Benefits

Enhanced Traceability

QR codes enable accurate and detailed tracking of products from origin to distribution.

Real-time Inventory Visibility

As the QR Code is scanned in the App, inventory information is updated in real-time. With enhanced accuracy of the data, inventory can optimized in real time.

Efficient Product Recall

QR codes facilitate swift identification and targeted response during product recalls — minimizing the impact on the supply chain and preserving customer trust.

Minimal Infrastructure Investment

QR codes require minimal infrastructure investment, utilizing existing smartphones for scanning.  If you use INDTRAC QR App, you can generate the QR code using the same app. Businesses can achieve cost savings more than 60% compared to other source-tracking methods, significantly reducing operational expenses.

In Summary

QR codes offer unmatched advantages in source-tracking within the supply chain, adding powerful quantitative metrics. With enhanced traceability, real-time inventory management, efficient product recall processes, and substantial cost savings, businesses can optimize their operations and gain a competitive edge.

Call us today and usher in hassle-free QR Code based traceability to your supply chain at the lowest cost.

How to track asset states digitally

Manage assets from your phone

Recently we met a factory floor shop manager. We asked how he keeps track of so many equipment and instruments. Does he use any system to identify and track them?

He said in his mind he knows where each asset on the floor, is and since they are all inside the workshop area, he knows he can track any asset without much difficulty.

We asked what are the typical lifecycle states of each equipment and how he keeps track of which asset is in at what stage? He had a little difficulty in explaining that workshop maintains a book and whenever an asset is decommissioned or in service, an entry is made in the book.

Do you see any issue with the way assets are managed?

Obviously there is no digital inventorization of the workshop assets. Nor the manager can know if any asset is taken out of the floor or if an asset has returned after service in last few hours unless he manually searches.

You obviously can do better.

All assets can be digitally tracked with a simple QR Code. Added advantage is no need to keep books manually.

INDTRAC App lets you define your asset life cycle stages.

Let’s assume almost all assets on the floor, go through the following stages:

  1. Check-in
  2. In use
  3. In-service
  4. Decommissioned

In INDTRAC App, go to Admin -> Workflow States. Click Create

In the Add Workflow States, Add Check-in as Name and Asset ready for Provisioning as Description. Click Submit. Create other states likewise.

Now when you scan the Asset’s QR Code to update location, App will prompt to pick the Workflow States too.

In the Manage Asset tab, you can view the current state of any asset by selecting the asset from the list (after search) and clicking Current Location button.

Location History shows past locations and states that the asset has undergone.

As you can see, with INDTRAC App, entire asset tracking can be done digitally without wasting time in manual record keeping since the App itself now keeps the record. Moreover you do not need anything else other than the INDTRAC QR App to make this transformation.

  Start your digital transformation journey with INDTRAC QR App alone.